Accommodations: We self booked the airbnbs and had people fill out a form about accommodation preferences (comfort with sleeping in common spaces, sharing rooms with same/opposite gender, light/sound sensitivity). Then we assigned houses to everyone and set up a whatsapp chat for each of the houses to communicate with one another. One person was the designated housing manager who made sure each house had the things it needed and the relevant airbnb checkin/out info was posted to each whatsapp. We didn’t charge anything for housing because the ops side of collecting money for each person corresponding to how long they stayed seemed like too much overhead. Instead of reimbursing people for travel support (which many conferences do), we just offered a free registration and spot in the shared accommodations instead, making it much cleaner from an expense tracking perspective.
I’ll share the form privately with you via a DM on the forum!
Glad that it was interesting for op-sy people!
Accommodations: We self booked the airbnbs and had people fill out a form about accommodation preferences (comfort with sleeping in common spaces, sharing rooms with same/opposite gender, light/sound sensitivity). Then we assigned houses to everyone and set up a whatsapp chat for each of the houses to communicate with one another. One person was the designated housing manager who made sure each house had the things it needed and the relevant airbnb checkin/out info was posted to each whatsapp. We didn’t charge anything for housing because the ops side of collecting money for each person corresponding to how long they stayed seemed like too much overhead. Instead of reimbursing people for travel support (which many conferences do), we just offered a free registration and spot in the shared accommodations instead, making it much cleaner from an expense tracking perspective.
I’ll share the form privately with you via a DM on the forum!