We are proud to release the retrospective report (click here for google doc) and analysis of the EAGxAustralia 2023 conference. We spent a lot of time collating information that we hope will be of use to event organisers throughout the EA community. Here we provide a brief summary of some of the information found in our report:
Detailed breakdown of committee time taken to perform different tasks.
Detailed demographic breakdown of attendees and speakers.
Data for the number of applications received by week in the leadup to the conference.
Data for attendence at different conference sessions, including corroboration between Swapcard registrations and manual headcounts.
Detailed breakdown of budget expenditures.
Detailed discussion of program design considerations and challenges.
Breakdown of ticket sales aned travel grants by amount.
Catering data of all food purchased and how much was actually eaten per person.
Detailed list of all inventory items required including quantities, and discussion of what was actually used.
Discussion of our $6000 social media marketing program, including registration funnel and data regarding cost per lead and per approved applicant.
Breakdown of merchandise purchases, including costs and quantities left over.
Attendence estimates for evening social events.
Quantitiative and qualitative analysis of attendee feedback.
Our introductory summary with key measures is reproduced below:
EAGxAustralia 2023 was held at the University of Melbourne from the 22nd-24th September 2023. We received a total of 361 applications, of which 317 were accepted. Final attendance was 279, including a total of 56 invited speakers. Average likelihood to recommend score was 8.63/10, with an average of 7.31 new connections reported per attendee. The direct financial outlay for the event was about $160,000 AUD, or $200,000 AUD when adding travel grants and deducting revenue from ticket sales. This yields a total cost per connection of $63 USD, which compares favourably to the average cost per connection of EAGx conferences in 2022 of $152 USD.
We are very proud of our achievement of organising a high-impact conference conference on a low budget. We would like to thank the entire organising committee and all those who supported our work, including Ollie and Ivan from CEA.
Report and Data for EAGxAustralia 2023
We are proud to release the retrospective report (click here for google doc) and analysis of the EAGxAustralia 2023 conference. We spent a lot of time collating information that we hope will be of use to event organisers throughout the EA community. Here we provide a brief summary of some of the information found in our report:
Detailed breakdown of committee time taken to perform different tasks.
Detailed demographic breakdown of attendees and speakers.
Data for the number of applications received by week in the leadup to the conference.
Data for attendence at different conference sessions, including corroboration between Swapcard registrations and manual headcounts.
Detailed breakdown of budget expenditures.
Detailed discussion of program design considerations and challenges.
Breakdown of ticket sales aned travel grants by amount.
Catering data of all food purchased and how much was actually eaten per person.
Detailed list of all inventory items required including quantities, and discussion of what was actually used.
Discussion of our $6000 social media marketing program, including registration funnel and data regarding cost per lead and per approved applicant.
Breakdown of merchandise purchases, including costs and quantities left over.
Attendence estimates for evening social events.
Quantitiative and qualitative analysis of attendee feedback.
Our introductory summary with key measures is reproduced below:
EAGxAustralia 2023 was held at the University of Melbourne from the 22nd-24th September 2023. We received a total of 361 applications, of which 317 were accepted. Final attendance was 279, including a total of 56 invited speakers. Average likelihood to recommend score was 8.63/10, with an average of 7.31 new connections reported per attendee. The direct financial outlay for the event was about $160,000 AUD, or $200,000 AUD when adding travel grants and deducting revenue from ticket sales. This yields a total cost per connection of $63 USD, which compares favourably to the average cost per connection of EAGx conferences in 2022 of $152 USD.
We are very proud of our achievement of organising a high-impact conference conference on a low budget. We would like to thank the entire organising committee and all those who supported our work, including Ollie and Ivan from CEA.
James Fodor and Vanessa Sarre