Also should note that we had a bit of a head start: I had organized the DC retreat one month earlier so had some recent experience, we had lots of excited EAs already so we didn’t even try to get professional EAs and we decided casual hangouts were probably very high-value, and the organizing team basically had workshops ready to go. We also had it at a retreat center that provided food (though not snacks). If any of these were different it would have taken much longer to plan.
Also should note that we had a bit of a head start: I had organized the DC retreat one month earlier so had some recent experience, we had lots of excited EAs already so we didn’t even try to get professional EAs and we decided casual hangouts were probably very high-value, and the organizing team basically had workshops ready to go. We also had it at a retreat center that provided food (though not snacks). If any of these were different it would have taken much longer to plan.