I am trying to pick a project management software to recommend for general adoption at MIT FutureTech.
I am biased towards Asana but want to check what other people in the community are using and hear experiences/âsuggestions before I commit.
Apologies if this question seems self-indulgent and of narrow interest.
I imagine that choosing project management software for research groups/âprojects is a relatively common challenge for groups in the EA community.
I therefore hope that this discussion may help others in similar situations now and in the future.
You can submit anonymous feedback here if you fear repercussions.[1] I will post any anonymous feedback I get in the comments (if it seems sensible/âreasonable etc).
Tagging a few people who I think might have good answers/âinsights:
@Peter Wildeford @david_reinstein @Davidmanheim @Vael Gates @David_Moss @John G. Halstead @HaydnBelfield
- ^
For anyone wondering why some people might be slow to comment: Asana is widely used in the EA community and Dustin Moskovitz, the founder, is the largest funder of EA projects.
Just published this new writeup in our post sequence: How to Get More Important Things Done with the Eisenhower [Effort] MatrixâInside the Mind of an Aspiring Charity Entrepreneur [Follow Along] #2 â EA Forum (effectivealtruism.org)
In short, after reading through Charity Entrepreneurshipâs handbook, I tried to implement CEâs adapted Eisenhower Matrix on a few of the popular task/âproject management software.
You can see the Eisenhower Effort Matrix in action in both ClickUp and Notion, as well as my personal usage tips.
Unfortunately, I wasnât able to implement the EEM on Asana.
Hope this helps.
(Commenting here in addition to your post)
Thanks for this! I appreciate the write-up. Just wanted to quickly share that tried the EEM but eventually moved to a âMust, Should, Couldâ system like here. I use this on Google Tasks and other task management systems. Depending on the system I use a number or title to indicate the class of task. So far it has worked well for me. Of course different things will work for different people!
I like Notion quite a lot.
It looks very pretty and is very well-known, does most core âmake an org go wellâ stuff in one place, doesnât feel bloated or frustrating to work with and integrates pretty well with other software.
If you have a small enough team, I think a combination of google sheets, google docs, and todoist works well.
Asana is quite good, though I found some aspects of it annoying. I found todoist more intuitive on basic task prioritisation
Iâm still in the early stages of this. We started with Airtable but wanted something more built for purpose.
We next started with Asana but it seemed to have too much overhead, I didnât like the default formatting, and it didnât seem easy to adjust things (like the names of different statuses).
Weâre now trying Clickup and so far itâs looking good. Also the price seems good, and it seems to be very useable as an internal knowledge base as well.
I highly recommend Asana. I have used a few different options in my personal life, including Todoist, and like Asana better than them.
If FutureTech is going to be a Notion shop, then I would use Notion for task tracking as well. But if not, then I think your users will find Asana easier to grok.
We use Asana at Rethink Priorities
Hi there!
I know Iâm a bit late to this thread, but I couldnât resist chiming in, especially with the advancements in project management tools as we head into 2025. Having tried multiple project management software options for various research projects, Iâve gathered some insights that I hope will be helpful.
For research-focused work, the key is balancing structure with flexibility. Tools that allow you to track intricate dependencies, collaborate across teams, and centralize data are invaluable. Some platforms are now leveraging AI to suggest optimal timelines, detect potential bottlenecks, and even automate routine tasks like progress reporting. These features can save countless hours while ensuring your project stays on track.
Another critical factor for research projects is knowledge management. Tools with robust document repositories and seamless integrations with platforms like Google Drive or Notion are game-changers for centralizing references and research materials.
Over the years, Iâve learned that no tool is one-size-fits-all. Some are fantastic at resource management, while others excel at communication and collaboration. Itâs worth exploring tools that are highly customizable so you can tailor them to your teamâs unique needs. Platforms like Asana, Trello, Monday, and Wrike come to mind as great choices, depending on what exactly youâre looking for.
That said, if youâre after a solution for managing larger, more complex projects, particularly with a research focus, I highly recommend looking into Celoxis. It offers robust project tracking, resource management, and even time tracking, all powered by AI to streamline workflows. Itâs scalable, which makes it a great fit for medium to large teams.
I hope this helps, and Iâm happy to discuss any specific tools or share more detailed experiences if youâre interested! đ
Hey! Choosing project management software is def trickyâI get where youâre coming from. I once had to decide on software for a team project and found that hearing from othersâ experiences really helped. Asana is solid, but exploring options could offer unique features tailored to research and project management. Have you considered setting up trials for a few platforms to see what fits MIT FutureTechâs needs best? It might give you a clearer picture before making a final decision.